Complete Guide on How to Put Paper in a Printer

If you're unfamiliar with a printer, installing paper for the first time can be a bit confusing. With detailed step-by-step instructions, you can easily load paper into your printer. Simply follow these steps below!

Adding paper to your printer should be simple. However, just like feeding a newborn, there is a correct and incorrect way to feed paper into your printer. You can load the paper into a paper tray that is either near the printer's bottom or protrudes from the top.

Do you want to know how to put paper in a printer? Our simple step-by-step tutorial will demonstrate how. Now let’s get started!

  • Step 1: Prepare paper

  • Step 2: Open the paper support and pull out the paper tray

  • Step 3: Load paper in the paper tray

  • Step 4: Send data to the printer

How To Put Paper in a Printer?

Paper is stored in the printer's paper tray, which is usually located near the printer's bottom. A little notch on the face of the tray normally lifts out to allow you to insert the paper. You'll find a guide within the paper tray that you can modify to meet your preferred paper length. Although most printers can adjust to lower sizes like 4"x 6" and 5"x 7" for printing images, the conventional adjustment size is 8.5" x 11".

Step 1: Prepare Paper.

Image credit: Canon Canada

Before loading, make sure the paper's edges are precisely aligned. Paper jams can occur if you load paper without matching the edges.

If your paper is curled, gently bend the curled corners in the other way until the paper is totally flat.

Keep the printer's paper capacity in mind as well. Every printer has a maximum capacity for paper. Unwanted paper jams might result from an overcrowded paper tray. All you have to do now is add your stack of paper into the paper tray, close the tray, and begin printing. If you're having problems discovering the exact location of the paper tray, or if you're confused about the paper capacity, we recommend consulting your printer's user handbook.

Step 2: Open the Paper Support and Pull out the Paper Tray.

Image credit: Canon Canada

Open the paper support and pull the paper tray out by lifting it slightly and pulling it out until you feel some resistance.

Release the extension lock and bring out the paper tray to its full length if you're loading A3, US B, Super A3/B, or larger paper. When loading paper of Legal size or smaller, do not extend the paper tray.

Step 3: Load Paper in the Paper Tray.

Image credit: Canon Canada

With the print side facing you, load paper vertically against the far right of the back tray.

Make sure the paper guide is aligned with the paper's left side.

Do not slam the paper guide against the paper too forcefully. It's possible that the paper isn't being fed properly.

Always load the paper in portrait mode. Paper jams might occur if you load paper in landscape orientation.

Do not exceed the load limit mark when loading sheets of paper.

The Paper status and current paper size flash on the LCD after loading paper in the back tray.

Step 4: Send Data to the Printer.

Image credit: Canon Canada

To select a paper size based on the paper loaded in the rear tray, click the Paper Select button and then the OK button.

There are several varieties of paper available, including paper with a specific surface coating for printing high-quality pictures and document paper. Each media type has predefined settings (such as how ink is used and sprayed, distance from nozzles, and so on) that allow you to print with the best picture quality possible. When you choose the improper paper settings, you risk getting a bad printout with poor color quality or scratches on the printed surface. Increase the print quality option and try printing again if you see blurring or inconsistent colors.

This printer has a feature that detects whether the size selected for the paper loaded in the rear tray matches the paper settings to prevent improper printing. Make paper settings in line with the rear tray paper size setting before printing. When this function is enabled, if these values do not match, an error code is displayed to prevent improper printing. Check and fix the paper settings if an error code appears.


1. Do printers take paper from the top or bottom?

The printer prints on the bottom half of the top sheet of paper in the tray. If you're printing on numbered checks or forms, you'll need to stack them backwards. Place the printed side down in the paper tray when loading the re-stacked checks or forms.

2. What is the mechanism of a printer's paper pull?

Paper is frequently fed through pins on a wheel in dot matrix printers, which grip and move the paper through the printer slowly. Paper is fed through rollers that grip and transport the paper through the printer in inkjet and other page printers.

3. Why isn't my printer picking up paper?

It's possible that the feed rollers aren't engaging the paper. The paper-width guide is pressed down too hard against the stack of papers. The product's paper tray is not fully inserted. The print driver's paper settings don't match the paper in the paper tray.


Make sure you have enough printer paper on hand at all times. It's not a sin to buy too much. Despite the fact that your printer might run through a lot of paper, paper isn't too expensive, so you won't go broke.

Hopefully you found our instruction helpful. Thank you for reading!

3 ratings
Jamin Orrall
Jamin Orrall
Jamin Orrall co-founder