How to Edit a PDF (and Why You Might Need To)

Editing a PDF is one of the most critical parts of content creation. If you need to have your document looking exactly how you want it to, then it's going to be hard for people to take you seriously. Luckily, we're here to show you how to edit a PDF in the easiest.

PDFs are great because they're usually a one-click download and are often affordable. But there's one thing they can't do: edit them. That is unless you use the right software.

When PDFs are created from scanned documents, it's easy to have problems with text quality or formatting. You might have a PDF with text that needs to line up correctly or images that need to be in focus. If this happens to you, don't worry: there are ways to fix these issues with some essential editing tools.

Let's get started with how to edit a PDF!

Why You Might Need To Edit a PDF

PDFs are an incredibly convenient way to store documents, but they're only sometimes perfect. Sometimes you'll find yourself working with a PDF full of typos, formatting issues, or other problems that make it difficult to see clearly or use properly. If this happens to you, don't worry—you can edit your PDF!

Here are some reasons why you might need to edit a PDF:

  • You have a document in another format and want to convert it into a PDF.

  • The text is too small or large for you to read comfortably.

  • You want to add visual content like images or charts that should have been included initially in the PDF.

How To Edit A PDF Offline

Knowing how to edit a PDF is helpful if you're working with lots of documents and need to make changes.

However, editing PDFs is more complex than editing Word documents. You'll need to use a particular program called Adobe Reader, which has tools for editing PDFs. The good news is that it's free and easy to use! Here's how:

Step 1: Editing Program

First of all, you will need a software program that allows you to edit PDF files. Popular programs include Adobe Reader, Foxit Reader, and Sumatra PDF.

This program must support OCR (optical character recognition), which will help convert the text into an editable format. You can also opt for third-party software such as Nitro Pro or Foxit PDF Editor Pro if you want more features than what comes with the default PDF reader on your computer system.

Step 2: Open your PDF in Reader. You can do this by pressing Ctrl+O on Windows or ⌘+O on Macs.

Step 3: Click "Edit" at the top left corner of the screen (or simply click any page in the document).

Step 4: Choose "Edit" from the drop-down menu underneath "Document." You should now see a toolbar at the top of your screen where you can perform edits, such as adding comments or highlighting text. 

How To Edit A PDF With Google Drive ( Online)

If you've got a PDF that you want to edit, but need the software or know-how to do it, no worries! You can edit your PDF with Google Drive.

Google Drive lets you open, view, and save PDFs in the program so that you can make edits immediately. Here's how:

Step 1: Open Google Drive on your computer or mobile device, and then open the file you want to edit.

Step 2: Click on 'Open' in the upper left corner of the screen. This will open a dialog box to choose which file type to open—you'll want to choose 'PDF.' If you don't see this option first, click 'More.' 

Step 3: Once you've chosen to open the PDF file, it will appear in your Google Drive with a green icon. Click on this icon to open the document. 

Step 4: You can now make edits, including adding text and images, and save them directly from Google Drive. 

Step 5: When you're finished making changes, click on the green icon again and choose 'Save.' This will save your edited file as a PDF.


1. Can I edit my PDF on my phone?

Absolutely! Many apps available for iOS and Android devices let you edit your PDFs on the go. Ensure you have enough space on your phone before downloading an app for editing purposes.

2. How do I know if my PDF has been edited?

If you share your PDF with someone, they will be able to see that the document has been edited if it is opened in Adobe Reader or another PDF viewer (like Adobe Acrobat). If you want to keep your document private from others when it's shared online, like on Google Drive or Dropbox, you should use a password protection tool like KeepVid to protect your privacy.

3. How do I create a PDF?

You'll need to use an app like Adobe Acrobat or Microsoft Word to create a PDF. Once you've finished writing your document, select "Save As" from the File menu and choose "PDF." If you're using Microsoft Office 365, it's best practice to save your documents as .docx files first and convert them into .pdfs later.


So there you have it! The basics of how to edit a PDF. It's a relatively simple process, and if you keep these tips in mind, you'll be able to make quick work of any PDF that comes your way.

We hope this guide has been informative for you. Good luck with your editing!

See More:

4 ratings
Jake Orrall
Jake Orrall
Jake Orrall founder of